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Administrative Assistant

Summary
The administrative assistant of Temple Beth El supports the staff and members’ administrative tasks. The administrative assistant will have routine tasks as well as special projects assigned as needed. This person reports to the executive director.

Key Responsibilities

  • Assist members and guests on the phone and when they are in person
  • Maintain the office and ordering of office supplies
  • Oversee ordering of supplies from regular vendors
  • Gather information needed for production of bimonthly printed newsletter (bulletin)
  • Help staff and members with mailing materials and process bulk USPS mailings
  • Create and mail dedication notices regularly to notify people of dedicated donations
  • Ensure that TBE calendar events are uploaded to the Jewish Federation of Madison’s website
  • Maintain Temple Beth El calendar of events
  • Create registration forms on the Temple website and print registration list for events
  • Support administrative needs of the executive director
  • Support some administrative needs of the cantor
  • Attend monthly all-staff meetings

Required Education and Experience

  • High level of proficiency with Microsoft Office 365
  • Experience working well independently, collaborating, and taking direction
  • Strong attention to detail
  • Excellent command of the English language (grammar, spelling, punctuation, and syntax)  
  • Demonstrated ability to learn quickly, create effective systems/processes, juggle multiple tasks, and adhere to deadlines in a lively, fast-paced work environment
  • Preferred Knowledge and Skills
  • Experience with web content management systems
  • Experience working in nonprofit organizations or associations
  • Familiarity with Jewish organizations a plus
  • Special Considerations

This is a 20 hour per week non-exempt position. All work is to be performed in-house.

To apply please contact Stefanie Kushner, executive director

June 16, 2024 10 Sivan 5784